The new Australian private sector privacy legislation, entitled The Privacy Amendment (Private Sector) Act 2000, came into effect on 21 December 2001. This legislation includes strict procedures for the manner in which organisations collect and manage personal and sensitive information. These procedures are based on 10 National Privacy Principles (NPPs), which represent the minimum acceptable standard under the legislation. The National Privacy Principles established by the Privacy Act 1988 apply to Clexan-Peak Personnel.

Types of Personal Information Held

Personal information is any information or an opinion about an individual. It may range from the very sensitive (e.g. medical history or condition) to the everyday (e.g. address and telephone number). The personal information that Clexan-Peak Personnel will collect and hold usually falls into the following categories:

• Candidate information submitted and obtained from the Candidate and referees in connection with applications for work;
• Work performance information;
• Information about incidents in the workplace;
• Staff information concerning in-house office employees;
• Employment records, including information submitted and obtained in relation to absences from work due to leave, illness or other causes.

Purposes for which Clexan-Peak Personnel Hold Personal Information

Clexan-Peak Personnel hold personal information for the following reasons:

• Placement operations
• Recruitment
• Staff management
• Training
• Client and business relationship management.

Disclosures

Clexan-Peak Personnel may disclose an individual's personal information to client organisations for the purposes for which it is primarily held or are under a legal duty to do so.
Organisations that are clients to Clexan-Peak Personnel consist of NSW Government Departments, Authorities and its Agencies (Including Local Government) as well as Private Enterprises.

Any information that is not supplied to Clexan-Peak Personnel, the purposes for which it is primarily required runs the risk of not being considered for future opportunities.

Updating Information

To ensure the Candidate is given the best possible chance of securing employment it is crucial that all records are keep up-to-date. It is therefore the responsibility of the individual to contact Clexan-Peak Personnel and notify of them of any changes to their personal information.

Enquiries and Complaints

An individual can make further enquiries or complaints about this privacy policy to the Clexan-Peak Personnel Privacy Co-ordinator whose contact details are:

Access

Subject to some exceptions that are set out in the National Privacy Principles, an individual can gain access to the personal information that an organisation holds about them.

Clexan-Peak Personnel will refuse access if it would interfere with the privacy rights of other persons or if it breaches any confidentiality that is attached to that information.

If an individual seeks to obtain access to their personal information they should contact the Privacy Co-ordinator. The individual will need to be a position to verify their identity.